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Accounts Payable Officer

Mission

The Accounts Payable Officer is responsible for the complete process of the handling incoming invoices and credit notes for a selected number of suppliers in order to guarantee a timely payment. The Officer is the single point of contact for internal and external customers.

Tasks

Accounts Payable Handling

  • Sort, distribute and scan all incoming invoices
  • Prepare the invoices for booking in SAP-system (adding GL accounts, VAT codes, cost centers,…) in line with the existing procedures defined with the different internal counterparts (GL accounting, controlling, operational departments). Alternatively, depending on the type of invoice, forward the invoice to our service provider and follow-up on correct and timely coding.
  • Book invoices/credit notes in SAP
  • Channel invoices into the right approval flows (people, levels) and proactively contact approvers to make sure invoices are approved in due time for payment

Dispute Management

  • Follow up of canceled and rejected invoices, correction and re-booking where needed to guarantee invoices are sent back to the approval tool with the correct accounting information
  • Provide feedback on the status of the invoices, resolve problems and answer questions from suppliers. (In writing and phone)
  • Reconciliation of vendor accounts and take necessary actions towards the vendor and/or internal departments to resolve issues
  • Booking of clearing house M- billing invoices, issue rejection invoices and take care of correspondence

Profile

  • Bachelor degree in Accounting
  • Good knowledge of the MS Office packet
  • English language and passive knowledge of Dutch and French. Any other additional European language is an asset.
  • Hands-on approach
  • Accurate and precise work is very important
  • Fast learner and open for change
  • Stress resilient and flexible
  • Good communication skills
  • Proactive
  • Knowledge of SAP is an asset

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